Professionals of various professions face with the drafting of business correspondence in the course of their work. But it is especially important to know how to write competent business letters for representatives of the business environment. After all, with the help of such letters it is possible to solve most commercial issues as quickly and optimally as possible.

Business letter is the main method of communication and transfer of information in relations with employees, partners or counterparties. Such correspondence is regularly used to solve business tasks companies writemyessaysos and individual entrepreneurs.

In business correspondence spelling, punctuation and stylistic errors are categorically unacceptable. Otherwise there will be no credibility to the sent letter as well as to the sender company itself. That is why you should pay attention to the spelling and adhere to the rules. You can be sure that the addressee attaches a great importance to the literate and laconic composition of your letter.

Types of business letters

There is no single classification of business letters. Certain variants are relevant to each sphere of activity and the number of them is constantly increasing. But you should familiarize yourself with the main types of letters used most often.

Informational. Such business letters are written to inform the recipient about some upcoming event. For example, about planned discount programs and promotions, the dates of sales, the nuances of product delivery. In turn, informational documents can be represented by two subtypes:

- Notification. It is written if there are significant changes in the work of the organization: changed terms of delivery of goods, bank details, pricing policy. Notifications are used for mass mailing to the contractors.

- Reminder. Such letter informs recipient about coming of certain moment: date of payment against delivery, termination of contract document validity period, ending of special program.

Letter of guarantee. This type of business letters contains an appeal-request, but with an obligatory guarantee of fulfillment of obligations. 

With a commercial offer. In these letters, it is usual that one organization offers another one to collaborate with it. They are made with the purpose of expanding the client base, to find new partners who will want to work with the company.

Claim. It is drawn up in case the addressee fails to fulfill the obligations undertaken. For example, failure to meet deadlines, the formation of payment arrears. The main part of the demand document describes the essence of the problem and voices a proposal for its resolution.

Presentation. This is a special type of business letters that uses various modern techniques to create them. The purpose of such business letters is to present the company and its products or services.

Accompanying. In such letters the applicants tell why they are the best candidate for the vacancy. They express a desire to work together and attach a resume. Also, an example of cover letters is an inventory of enclosures, prepared when sending a package of papers.

Confirmation. A business letter of confirmation is a receipt. For example, this legal document serves as proof of payment. It is not obligatory, rather, is considered a rule of good manners.

Feedback. Writing business letters for feedback is primarily in the interest of the company itself. With their help, it is possible to survey a certain group of recipients about their opinions on the products or services provided.

Request. A sample design of such a document contains in the wording: "Please", "We ask". Usually with these words and begins a letter requesting delivery of goods, forwarding accounting documents, product catalog.

A document for fixing important information. Another kind of official correspondence between partner companies. Such letters focus on important details. For example, the changed conditions of the agreement. Which allows you not to lose sight of the main points.

Offer. In essence - it is a business letter, which notes the main nuances of services or buy college term paper . The document shows: the name, cost, terms and place. According to the rules of business correspondence, in the absence of this information correspondence is treated as commercial.

Feedback. This is a message that contains an objective assessment of the organization or any of its employees. The purpose of such correspondence is a written confirmation of the employee's skills or achievements directly to the company. It is drawn up in any form.

Invitation. To write a business letter in the form of an invitation is a great way to remind about yourself partners and clients. The most common are invitations to master classes, exhibitions, conferences and seminars.

How to write a business letter correctly

Spelling, punctuation and stylistic mistakes are categorically unacceptable in business correspondence. Otherwise the sent letter will not be trustworthy and neither will the sender company. That is why you should pay attention to the spelling and adhere to the rules. Don't doubt, the addressee attaches a great importance to the literate and laconic composition of your message in the letter.

At first sight a formal correspondence can seem quite complicated and confusing. But in fact it is not so. It is enough to make a sample and use it in the future at your discretion. Prepared in advance a template will help to save time and avoid confusion in the design of letters.